PRIVACY POLICY

Last updated: October 31, 2026

This policy explains what information Moving Minds ("we," "us") collects when you visit movingminds.io, how we use it, who we share it with, and the choices you have. We wrote it in plain English. Please read it.

Your Use of This Site

This policy explains the rules for how we handle information on movingminds.io. By using the site, you agree to this policy. If you do not agree, please do not use the site.

Using the site does not count as your consent to anything the law requires us to ask you for separately, and nothing in this policy takes away any right you have under the law where you live.

Information We Collect

We collect two kinds of information:

Information you give us. For example, your name, email address, phone number, company and message when you fill out a form, book a meeting, sign up for email, or contact us. If you become a client, we also collect the details needed to provide and bill for our services.
Information collected automatically. When you visit the site, our site and the tools listed below collect information such as your IP address, browser and device type, pages you view, links you click, how you got to the site, and the date and time of your visit. They do this using cookies, pixels, tags and similar technologies.

Some tools may also try to work out which company you work for from your IP address (see Leadfeeder below).

We do not intentionally collect sensitive information such as race, religion, health or political views. Please do not send it to us.

Cookies, Analytics and Tracking Tools

The tools below load and start collecting information as soon as you open a page on our site. We do not currently show a cookie banner or ask you to opt in first. These companies receive information directly from your browser. What each tool receives varies by tool and by how you use the site. It may include the full web address of each page you visit, the links and buttons you click, and, when you submit a form or book a meeting, the details you enter. Some tools may connect this to an account you have with them (for example, a Meta or LinkedIn account). Each company also handles information under its own privacy policy, linked below.

Google Analytics 4 (Google) – measures how many people visit, which pages they view and where they came from. Google Privacy Policy
Google Tag Manager (Google) – loads and manages the other tools on this list. Google Privacy Policy
Ahrefs Web Analytics – counts visits and page views so we can see how our content performs. Ahrefs Privacy Policy
Meta Pixel (Facebook/Instagram) – tells Meta that you visited our site so we can measure our ads and show our ads to you and similar people on Meta's apps. Meta Privacy Policy
LinkedIn Insight Tag – tells LinkedIn that you visited so we can measure our LinkedIn ads, show ads to past visitors, and see general facts about visitors (such as job titles and industries, in groups, not by name). LinkedIn Privacy Policy
HubSpot – our customer-relationship and marketing system; it records which pages you visit and connects that history to you if you fill out a form or click a link in our email. HubSpot Privacy Policy
Leadfeeder – uses your IP address to identify which company a visit may have come from, so we can follow up with businesses that show interest. Leadfeeder Privacy Policy
Mailchimp (Intuit) – sends our email newsletters and may record whether you open them and which links you click. Its code also loads on our pages, where it may set cookies and collect information about your visit. Intuit/Mailchimp Privacy Statement
Calendly – runs the scheduling tool built into our pages so you can book a consult. It can set its own cookies when the page loads, and it collects the details you enter when you book. Calendly Privacy Notice

We may add or remove tools over time. When we do, we will update this list.

How We Use Information

We use information to:

Run, secure and improve our website.
Answer your questions and provide the services you ask for.
Send you emails you signed up for, and occasional updates about our services (you can unsubscribe at any time).
Measure and improve our marketing, including showing our ads to people who visited our site.
Find out which companies are interested in our services so we can follow up.
Follow the law and protect our rights, our users and the public.

How We Share Information

We do not sell personal information for money, and we do not rent or sell our customer lists.

We do share information with:

Service providers that help us run our business, such as hosting, email, customer-relationship, scheduling and analytics providers.
Advertising and analytics partners, including Google, Meta and LinkedIn, which receive information through their tools. We share information for advertising across different companies' websites and apps. California law calls this "sharing" for cross-context behavioral advertising, and these disclosures may also count as a "sale," even though we receive no money for them. You can ask us to stop (see "Your Choices" below).
Authorities or others when we believe in good faith the law requires it, or to protect our rights, property or safety, or that of others.
A buyer or successor if our business is sold or merged.

How Long We Keep Information

We keep information only as long as we need it for the reasons in this policy:

Contact, form and booking details: while we are talking with you about our services, and then until you ask us to delete them or we no longer need them.
Email list details: until you unsubscribe. After that, we keep your email address on a "do not email" list so we do not email you again.
Client records, including billing records: while we work together, and then as long as tax, accounting and other laws require.
Information collected by the tools above: we keep information we control only as long as needed to measure site and campaign performance, follow up on business interest, or protect the site. The providers may keep information they control under their own retention rules; see their linked privacy policies.

We may keep information longer if the law requires it or to resolve disputes.

Your Choices and How to Opt Out

You can limit tracking in several ways:

Browser settings. Most browsers let you block or delete cookies. If you block them, some parts of the site (such as the scheduling tool) may not work.
Google Analytics. Install the Google Analytics Opt-out Browser Add-on.
Interest-based ads. Visit aboutads.info and the Network Advertising Initiative opt-out page. You can also change your ad settings inside your Meta and LinkedIn accounts.
Each tool's own controls. See the privacy policy links in the list above.
Email. Click "unsubscribe" in any of our emails, or email us.
Ask us directly. Email info@movingminds.io with the subject line "Privacy Request," or call (800) 420-7026, to ask us to stop selling or sharing your information for advertising. We will apply your request to the information we hold that we can link to you, and where we can, we will ask our partners to do the same. An email request cannot stop the tools from loading in your browser, so please also block cookies or use the opt-out links above.

Global Privacy Control and Do Not Track. Our site does not currently respond automatically to Global Privacy Control (GPC) or Do Not Track browser signals. Until it does, please use the options above or email us, and we will act on your request as the law requires.

Your Privacy Rights

Depending on where you live, you may have the right to:

Find out what personal information we have about you, and get a copy.
Ask us to correct it.
Ask us to delete it.
Opt out of the selling or sharing of your information for targeted advertising.
Object to, or ask us to limit, how we use it.
Withdraw any consent you gave.

To make a request, email info@movingminds.io or call (800) 420-7026. We may need to confirm your identity before we act on a request to access, correct or delete information. We do not ask you to prove your identity to opt out of selling or sharing. You may use an authorized agent to make a request for you. We will respond within the time the law requires. We will not treat you differently for using your privacy rights.

Visitors in the EU, UK and California

EU and UK visitors. Under the GDPR and UK GDPR, you have the rights listed above, plus the right to move your data to another company (data portability) and to complain to your local data protection authority. Our site does not currently ask for your consent before the tools listed above load. If you do not want them to run, please block cookies in your browser or use the opt-out links above. You can also email us, and we will stop using, for analytics and advertising, the information we hold that we can link to you, but this cannot stop the tools from loading in your browser. This policy does not replace any consent the law requires.

Our legal reasons for using your information:

Answering questions and providing services: to take steps you ask for before entering a contract with you, or to carry out our contract with you. If you contact us or work with us on behalf of your company, our legal basis is our legitimate interest in answering business questions and managing business relationships.
Client billing and records: to meet legal duties.
Running and securing the site: our legitimate interest in keeping the site working and safe.
Analytics, advertising and company identification: our legitimate interest in understanding and marketing our business, but only where the law allows this without consent. Where the law requires consent for tracking, legitimate interest does not replace it.
Marketing emails: your consent where the law requires it. Where the law allows us to send these emails without consent, we rely on our legitimate interest in promoting our services to business contacts. You can unsubscribe at any time.

You can object at any time to our use of your information based on legitimate interest, and you can always stop direct marketing. Where we rely on your consent, you can withdraw it at any time. You do not have to give us information, but if you don't, we may not be able to answer you or provide services.

Our tools and service providers may process your information in the United States and other countries. Those countries may not provide the same legal protection as your country. Email info@movingminds.io to ask where your information is processed, what legal safeguards apply to its transfer, and how to get a copy of those safeguards. We do not make decisions about you based only on automated processing that have legal or similarly significant effects. See "How Long We Keep Information" above for how long we keep data.

California visitors. This section, together with the rest of this policy, is our notice at collection for California residents. Under the California Consumer Privacy Act (as amended by the CPRA), you have the right to know, delete and correct your personal information, and to opt out of the "sale" or "sharing" of it.

What we collect. In the last 12 months, we have collected: identifiers (such as name, email, phone, IP address and cookie IDs); commercial information (such as services we provide to clients and their billing details); internet activity on our site; general location based on IP address; professional information (such as your company and job title); and inferences (such as which company a visit may have come from and its likely interest in our services).
Where it comes from. From you, from your device through the tools above, and from those tools' providers.
Why we use it. For the purposes in "How We Use Information."
Who we disclose it to. We disclose these categories for business purposes to our service providers (such as hosting, email, customer-relationship, scheduling and analytics providers). We may also disclose them to authorities or to a buyer or successor, as described in "How We Share Information."
How long we keep it. Each category is kept according to the criteria in "How Long We Keep Information" above.
Selling and sharing. In the last 12 months, we have disclosed identifiers, internet activity and general location to advertising and analytics partners, including Google, Meta and LinkedIn, through their tools. We share information for cross-context behavioral advertising, and these disclosures may also count as a "sale" under California law. We do not knowingly sell or share the information of anyone under 16.
Sensitive information. We do not use or disclose sensitive personal information for any purpose that would give you a right to limit its use under California law.
How to opt out. Email info@movingminds.io with the subject line "Do Not Sell or Share," or call (800) 420-7026. This request does not by itself stop the tools from collecting information in your browser, so please also use the browser and opt-out options under Your Choices above.

Information About Albacross

Our earlier policy named Albacross Nordic AB ("Albacross"), a lead identification and ad targeting company in Stockholm, Sweden. Our latest site review did not find an Albacross script, and this policy does not list Albacross as a current site tool. If we use it again, we will update this policy. For details on how Albacross handles data, see the Albacross Privacy Policy.

Children

Our site is meant for businesses and adults. We do not knowingly collect personal information from children under 13. If we learn we have, we will delete it. If you believe a child has given us information, please contact us.

Links to Other Websites

Our site links to other websites. We are not responsible for their privacy practices. Please read the privacy policy of any site you visit. This policy covers only movingminds.io.

Security

We use reasonable physical, technical and administrative steps to protect your information, and our site uses encrypted (HTTPS) connections. No website or internet transmission is ever completely secure, so we cannot guarantee security.

Questions or Complaints: Please Contact Us First

If you have a privacy question or complaint, we want to hear about it and fix it. We ask that you contact us first at info@movingminds.io or (800) 420-7026, describe the issue, and give us 30 days to respond and try to resolve it before you file a claim or complaint. This is a request, not a requirement. It does not limit any right you have under the law, including your right to complain to a data protection authority at any time.

Legal Terms

If any part of this policy is found to be invalid or unenforceable, the rest of the policy will still apply.

This policy and your use of this site are governed by the laws of the State of Florida, United States, without regard to conflict-of-law rules, except where the law of your place of residence gives you rights that cannot be waived. Moving Minds is headquartered in Florida.

Changes to This Policy

We may update this policy from time to time. When we do, we will post the new version here and change the "Last updated" date at the top. If we make a major change to how we use personal information you already gave us, we will tell you by email or on the site before the change applies, and we will ask for your consent where the law requires it. The updated policy applies to your use of the site after it is posted.